Preventive maintenance is a proactive way for organizations to stay ahead of equipment issues. It keeps things running smoothly and reduces downtime. You may make your job easier, save repair costs, and make your assets last longer by using preventative maintenance software in your workflow. This tutorial talks about how preventative maintenance software may change the way you do maintenance and save you a lot of money.

For an in-depth implementation playbook and the role of cmms maintenance software in a 30/60/90 pilot, see our complete buying guide.

Why Preventive Maintenance Matters

Preventive maintenance (PM) is important for keeping your company running efficiently and without any problems. PM helps save expensive repairs, delays, and downtime by fixing problems before they cause failure. Preventive maintenance may save thousands of dollars in lost income and damage management in businesses like manufacturing, facilities, and food and beverage, where every minute of operation counts.

Cost of Unplanned Downtime

The monetary cost of unplanned downtime can be severe on businesses, escalating sharply on some industries. Here is a closer look at how downtime impacts various sectors:

• Manufacturing: How much equipment type: An hour of downtime may range from $20,000 to $50,000+ depending on the specific machine.
• Hotel Operations: Hotels also depend on the uptime of critical assets to source facilities for their guests and meet service levels.
• Food & Beverage: Equipment breakdown in production or sanitization for the food and beverage industry would result in food safety violations, fines and lost business.

With preventive maintenance program applications you are able to drive the costs down by scheduling and tracking maintenance. Perform Preventive Maintenance Preventive maintenance is important not only in keeping your machines functioning, but it can save money.

How to Run a 30/60/90-Day Pilot Plan

Installing new software might be scary, but a 30/60/90-day pilot plan will make sure that your PM system is ready to work.  Here's an easy way to look at it:

30 Days: Install the software, set up the asset databases, and start making plans for regular inspections.

60 Days: Use automated work orders, mobile checklists, and regular timetables to keep track of how well things are doing.

90 Days: Check how well the system is working, figure out the ROI, and improve your process depending on what you find.

Key PM Features Your CMMS Must Have

Your CMMS (Computerised Maintenance Management System) should include important features that will help you get the most out of preventative maintenance software, such as:

Schedules and calendars that happen again and over

Set up automatic scheduling for inspections and regular checks on all important equipment to make sure that no maintenance duty is missed.

Making and assigning work orders automatically

Set up timetables and automatically create and allocate work orders so that your staff is always ready for the next assignment.

Checklists on the go and offline completion

Mobile checklists provide your techs the tools they need to get things done on the fly.  They can keep operating even when they're not connected to the internet, and when they are, their data will sync.

Industry-Specific PM Examples

Food & Beverage: Sanitation And HACCP Planning

Food and drinks are as well sectors where it is important to keep the environment clean. Preventative maintenance software such as this can help map out sanitation schedules; keeping you on track with hygiene standards and lowering the risk of violations. Automated cleaning tasks helps to ensure food production continues to run efficiently and there is reduced risk of micro contamination.

Processing: Equipment Efficiency & Downtime Reduction

For manufacturers, equipment breakdowns can disrupt production lines and result in heavy revenue losses. With preventive maintenance software, organizations can log and track regular equipment checks on the production line, addressing any issues before they spin out of control or become costly to fix if operations go down.

Facility Management: Building Systems Efficiency

Maintaining efficient operation of plumbing and electrical systems is key to tenant satisfaction and operational success in facility management. Preventive maintenance software controls the constant monitoring of these systems, even intensifying this control, thereby avoiding downtime and ensuring energy-efficient use.

Condition Monitoring & Predictive Signals

Preventive maintenance software may detect early warning signs of impending equipment failure by integrating real-time condition monitoring.  Changes in temperature or unusual feelings that arise before a breakdown might send off automatic alerts to schedule repair.  This cuts down on repairs that cost a lot of money and effort.

Integrating Sensors & Telemetry with CMMS

Sensors and telemetry systems keep an eye on the health of equipment all the time when they are linked to preventative maintenance software. These systems communicate data in real time, which lets your CMMS start maintenance jobs depending on certain circumstances. This makes sure that problems are fixed quickly and that everything works at its best.

Case Study

A manufacturing company saw a 30% reduction in downtime and saved $200,000 annually after implementing preventive maintenance software. By scheduling routine checks and automating work orders, they were able to identify problems before they escalated.