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Reduce Downtime with Preventive Maintenance Software

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What is Preventive Maintenance

Preventive maintenance helps you stop equipment failures before they happen, saving time, costs, and unplanned downtime. With Makula CMMS, you can automate maintenance schedules, assign tasks instantly, and track asset performance in real time. See how easy it is to keep your operations running smoothly — book a free demo today and experience smarter maintenance in action.

Reduced Unplanned Downtime

By scheduling maintenance before failures occur, you keep machines running and avoid costly production stops.

Extended Equipment Lifespan

Regular servicing prevents wear and tear, helping assets last longer and delaying expensive replacements.

Lower Maintenance Costs

Preventive maintenance is usually cheaper than emergency repairs and reduces overtime labor and rush part orders.

Improved Safety & Compliance

Ensuring equipment is regularly maintained minimizes the risk of accidents and helps meet regulatory standards.

How to put your PM on autopilot and reduce downtime

Use Makula CMMS software to automate your preventative maintenance program. This will cut down on downtime and make your work more efficient. Our software makes every preventative maintenance schedule easier to follow, so you can keep track of your assets, organise maintenance chores, and make sure nothing is forgotten. Set your preventative maintenance services to run on their own so that everything goes smoothly.

Plan, schedule, and automate preventive maintenance

Makula’s preventive maintenance software lets you define preventive maintenance schedules so your team never misses a critical inspection or service.

Schedule recurring tasks per asset or asset type for consistent coverage.

Trigger maintenance by hours, cycles, or custom condition thresholds.

Set priorities and SLA targets so critical checks run on time.

Calendar and timeline views for high-level planning and forecasting.

Execute preventive tasks with clear instructions

Technicians receive tasks with detailed checklists and documentation attached so preventive work is carried out consistently and correctly every time.

Custom tasks and step-by-step checklists per asset or equipment group.

Attach SOPs, guides, photos, and forms for clarity and compliance.

Required fields, sign-offs, and audit trails to guarantee safety and quality.

Technician assignments, estimated time, and completion guidance for each job.

Monitor completion and compliance.

Track the performance of your preventive maintenance program in real time so you can see compliance, backlog, and overdue tasks at a glance.

Dashboards for PM completion, compliance rates, and KPI tracking.

Filters and views by asset, team, location, and equipment class.

Exportable reports for audits, planning, and continuous improvement.

Alerts, overdue tracking, and backlog insights to close open PMs faster.

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Frequently asked questions

What is preventive maintenance in Makula CMMS Software?

In Makula CMMS Software, preventive maintenance refers to regularly scheduled work orders designed to prevent equipment failure before it occurs. It helps ensure uptime, extend asset lifespan, and reduce the costs associated with unexpected breakdowns. (This is part of our preventive maintenance system and preventive maintenance management approach.)

Why is preventive maintenance important for reducing downtime?

Preventive maintenance reduces downtime by catching issues early through planned inspections and service tasks before they escalate into failures. When teams use Makula CMMS to centralise schedules and alerts, they respond faster to risks and keep equipment running more consistently.

How does Makula CMMS Software schedule preventive maintenance?

Makula CMMS Software lets you schedule preventive tasks based on time intervals, usage metrics, or condition-based triggers. These preventive maintenance schedules automatically generate work orders when maintenance is due.

Can Makula automate preventive maintenance work orders?

Yes, Makula automatically generates work orders from preventive schedules, so teams don’t have to manually create every task. These generated work orders can be assigned, prioritised, and tracked like any other work order in the system.

What types of preventive maintenance tasks can be defined?

You can define time-based tasks (monthly, quarterly), usage-based tasks (operating hours or cycles), and condition-based triggers. This flexibility lets you tailor maintenance strategies to each asset type and risk profile.

How does Makula help technicians perform preventive maintenance in the field?

Technicians can access preventive tasks on mobile devices with checklists, SOPs, and asset history, even when offline. Makula’s mobile app supports QR scanning and attached documentation so tasks are completed accurately and efficiently.

Can preventive maintenance in Makula be measured and improved over time?

Yes, Makula provides dashboards and reporting tools that show preventive maintenance completion, overdue tasks, and compliance rates. These insights let teams refine schedules and improve performance.

How does preventive maintenance integrate with other maintenance workflows?

Preventive maintenance in Makula CMMS is fully connected to work order management, asset history, and inventory, so all preventive activity contributes to a complete maintenance record.

Does Makula CMMS Software support condition-based preventive maintenance?

Yes, Makula can trigger preventive work based on custom conditions or usage metrics (and via integrations with our API) to support condition-based preventive maintenance strategies.

Das sagen unsere Kunden über uns

Seit der Implementierung von Makula im Juni 2023 haben wir eine drastische Reduzierung der Fehler und eine deutliche Steigerung unserer Effizienz nach dem Kauf festgestellt. Makula hat unsere Prozesse optimiert, sodass wir unseren Kunden einen schnelleren und genaueren Service bieten können. Dies hat nicht nur die Kundenzufriedenheit verbessert, sondern auch zusätzliche Einnahmen durch monatliche Verkäufe generiert.

Robert Thornton

Sales Director

Die Effizienz und Klarheit, die Makula in unseren Kundendienst gebracht hat, ist beispiellos. Unser Team ist besser aufeinander abgestimmt, unsere Kunden sind zufriedener und unser Umsatz steigt. Sehr zu empfehlen!

Norbert Kaiser

Managing Director

The overview of all the latest offers, spare part orders, invoices, and service reports, helps the customer enormously. The software has really developed very well and Makula is doing a great job. The service is great, if I need something, there is always an answer from Karina very quickly.

Michael G.

Chief Executive Officer

We have had a great experience with the Makula team from the sales process to onboarding and then helping with day to day support if needed. The team are always quick to come back to us and provide solutions to requests. The platform is easy to access and navigate and Makula have already incorporated most of the functionality we need. This enables us to support our customers with the tools and resources they need to order spares, access machine information or book service visits.

Lizzie W.

Marketing Executive

The software is very user-friendly and intuitive to use. The team assists very intensively with the transformation process and onboarding. We have managed to integrate the tool into our daily processes, thereby promoting our internal coordination and ultimately our spare parts sales.

Flynn S.

Advisory Board Member

Dank der Implementierung von Makula haben wir eine vollständige Rückverfolgbarkeit aller Kundenanfragen erreicht. Wir haben alle Kundenbeziehungen auf einer einzigen Plattform zusammengefasst, was unsere Reaktionszeiten und unsere betriebliche Effizienz erheblich verbessert hat

Fernando Neves

Global Customer Support Manager

Seit wir Makula verwenden, haben wir eine breitere Perspektive auf die sich entwickelnde Welt des digitalen Kundendienstes gewonnen. Die Software hat sich nahtlos in unsere Prozesse integriert, den Betrieb verbessert und neue Erkenntnisse geliefert. Es ist eine sanfte Erinnerung an die potenziellen Möglichkeiten, die KMU-Maschinenlieferanten in diesem digitalen Zeitalter offen stehen.

Erik Döinghaus

Managing Director

Makulas Plattform hat das Spiel für uns verändert. Das Onboarding verlief unglaublich reibungslos, und die Benutzerfreundlichkeit des Systems hat die Effizienz unseres Kundendienstes erheblich verbessert. Unsere Techniker sparen jetzt täglich mehrere Stunden ein, da sie weniger Zeit für Telefonanrufe und das Durchsuchen verstreuter Dokumente aufwenden müssen.

Edward Herbert

COO & Founder

Als Nutzer von über 30 Maschinenmarken kann ich mit Bestimmtheit sagen, dass die After-Sales-Plattform von Makula transformativ ist. Sie verbessert und optimiert nicht nur die Kommunikation mit OEMs — sie revolutioniert sie und sorgt für eine beispiellose Kundenzufriedenheit in einer zunehmend komplexen und dynamischen Produktion

Christopher Staub

Chief Executive Officer

Sind Sie bereit, Ihre Maschinenwartung zu transformieren?

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Reduce Downtime with Preventive Maintenance Software

What is Preventive Maintenance

How to put your PM on autopilot and reduce downtime

Select an Asset

Create PM events

Automatic PM Scheduling

Complete WO

Track Completion