Modern manufacturing relies on maximised time and a lightning-fast pace. For maintenance managers, indeed, a well-engineered Computer Distributed Maintenance System (CDMS) can achieve both aims. It also plays a pivotal role in streamlining operations, monitoring and maintaining expensive equipment, and making data-based judgments. Despite a wealth of new possibilities, there are still countless old myths and misconceptions clinging to today’s computerised maintenance management systems (CMMS). For example, people continue to believe: 'CMMS is only for the very big manufacturing plants’ or ‘CMMS is a tool that you pay to use on the rare occasion when you shut down operations, not otherwise. '
We'll unravel the most common myths about CMMS in this book. We will teach you how the latest industrial maintenance management solution, our cloud-based Makula CMMS, can transform the way that you work. Makula provides preventive maintenance, work order management, inventory control, mobile access and powerful analytics tools. We aim to help you make your maintenance more efficient less time on a phone call or waiting in line for parts, and most of all, avoid unplanned downtime. By compiling information about your assets and automating management processes, Makula can help you extend the life cycle for expensive machinery, reduce breakdowns and keep your production line running.
Misconception 1: CMMS Is Only for Large Factories
A common belief is that CMMS is an excessive or overly complex tool for small to medium manufacturers. In reality, the benefits of a robust maintenance management software apply to any operation aiming for better reliability. Data shows that nearly half of all small and mid-sized plants already use CMMS to manage preventive maintenance scheduling and automate work orders.
Makula’s Answer: Scalable for Any Size
Makula CMMS is a cloud-deployed solution that can grow with your company. It's professional maintenance software for your enterprise, yet comes in the form of a package specifically tailored to whole group needs from those who only maintain their small scale operations in one facility, all singularly owned semi factories run by one man alone for decades at least up until as far back as ten men did everything himself together with little direct benefit arising from central organisation.
Once you have purchased your CMMS, you can install and deploy it. With just a couple of mouse clicks, users can import asset records from spreadsheets into the system. A trial of this software enters maintenance requests, no matter how they come. As for spare parts inventory, that's another area where a CMMS can make life much easier. The freely available Asset Maintenance and Work Order modules allow you to build your own customised operation that fits the way you work. Please try out our software by installing simple test requirements in any of these two modules.
Since it is cloud-deployed and comes with a preventive maintenance mobile app, technicians can now call upon the full power of the system from their tablets or phones without needing additional servers. Makula’s mobile CMMS gives technicians the tools to create and update work orders, track maintenance history, and receive asset information wherever they are on the shop floor. This makes it an ideal solution for lean teams seeking maximum efficiency. Our Asset Management and Preventive Maintenance components adapt to suit any fleet size. The asset management dashboard keeps all of your equipment records neatly organised in one place; meanwhile, preventive tasks can be triggered by simple calendar schedules or meter readings for every asset.
Misconception 2: CMMS Software is Too Expensive
The cost of CMMS is a frequent concern for maintenance managers. Many worry that licensing fees and setup costs will outweigh the potential benefits. The truth is that a modern CMMS often pays for itself many times over. Industry data reveals that CMMS users can reduce maintenance costs by 20–50% through reduced downtime and smarter spare parts management. Some Makula clients have even reported savings of up to €500,000 per year by avoiding unplanned production stops.
Makula’s Answer: Flexible Pricing and Proven ROI
Makula's flexible, subscription pricing model avoids the requirement for costly capital expenditure. With a cloud-based model, we also eliminate the costs for purchasing and supporting expensive on-premises infrastructure. Makula, by automating preventive maintenance and inventory reordering, largely eliminates costly emergency repairs and rush orders for parts.
For example, our Inventory Control module monitors parts in real time and sends low stock notices to prevent costly last-minute buys. The payoff is reduced inventory costs, increased productivity. The platform’s reporting and analytics transform maintenance data into useful insights you can act on: hidden opportunities for cost savings (e.g., underused assets or common equipment failures).
Misconception 3: Implementing CMMS is a Nightmare
Many teams don't want to use a CMMS because they think the deployment process would be complicated and disruptive. But new systems like Makula are built to be easy to use and roll out quickly. Research indicated that 84% of users said that CMMS made their operations less disruptive.
Makula’s Answer: Smooth Onboarding and Intuitive Design
Makula delivers an intuitive onboarding user interface and experienced help centre support. Our set-up templates and data import wizards will get you up and running in a matter of minutes. The app and web interface are both straightforward, shaving hours off the time spent training. It is no wonder that users find it “easy to use and navigate” with the essential features, which make adding new habits or skills to their everyday lives a breeze.
In addition, Makula has developed an AI Maintenance Copilot to support new users by retaining expert knowledge and providing just-in-time guidance. This fast-tracks new technicians to proficiency. Techs are able to use their own devices with mobile access, while barcode and QR scanning remove the need for time-consuming manual information input. Collectively, these factors reduce the implementation effort and speed your team’s journey to uptime optimisation.
Misconception 4: CMMS Is Only for Preventive Maintenance
Many people think a CMMS is just a glorified scheduling tool for routine checkups. A comprehensive CMMS like Makula is much more. It serves as a central hub for all maintenance activities, including corrective repairs, inventory management, safety compliance, and performance analytics.
Makula’s Answer: A Complete Maintenance Solution
Makula supports your entire maintenance workflow. Beyond scheduling preventive tasks, our platform includes:
- Work Order Management: Assign, track, and prioritise breakdown repairs and projects through a centralised system to improve response times.
- Parts & Inventory Control: Manage spare parts with automated reordering and usage tracking, finally freeing your team from spreadsheets.
- Analytics & Reporting: Turn raw data into actionable insights with custom dashboards and reports that analyse downtime causes, technician productivity, and key metrics like MTTR and MTBF.
- Checklists & Inspections: Digitise safety and quality procedures to reduce errors and ensure compliance.
- Mobile Access: Empower technicians to execute and close work orders directly from the plant floor.
The AI Copilot ties these functions together by suggesting tasks or parts based on historical data. Makula turns your maintenance data into clear, actionable insights, empowering managers to do far more than just schedule tasks.
Misconception 5: CMMS Is Only for the Maintenance Team
Another myth is that the benefits of a CMMS are confined to the shop floor. In an integrated manufacturing environment, maintenance data is valuable to everyone, including planners, engineers, managers, and procurement teams.
Makula’s Answer: Cross-Departmental Transparency
Makula provides role-based access and modules tailored for various departments.
- Operations Managers can use maintenance data for more accurate production planning.
- Asset Managers can track equipment lifecycles and conditions across multiple facilities.
- Inventory and Purchasing teams can use inventory reports to forecast parts needs and collaborate with suppliers.
- Executives can get aggregated KPIs like OEE, MTTR, and uptime from custom dashboards.
By centralising data, Makula fosters transparency across your entire organisation. For example, the production team can see when a machine is scheduled for service, avoiding surprise downtime. This level of collaboration is essential for holistic manufacturing maintenance and efficiency.
Misconception 6: CMMS Will Replace Maintenance Workers
There is a lingering fear that technology will eliminate jobs. The reality is that a CMMS like Makula empowers workers rather than replaces them. Automating routine tasks and documentation allows technicians to focus on high-value, skilled maintenance work. It streamlines workflows, so your team can accomplish more with less hassle.
Makula’s Answer: Augmenting Your Team’s Expertise
Makula frees technicians from paperwork and hunting for information. A simple QR code scan can instantly pull up a machine's complete maintenance history. This lets technicians spend more time on actual repairs and less on administrative work. The AI Copilot supports decision-making on complex issues, augmenting their expertise, not replacing it. In an era where experienced technicians are retiring, Makula helps retain that invaluable institutional knowledge. The result is a team that gets more done with less admin, leading to improved morale and productivity.
Why Makula CMMS Stands Out
While many CMMS options exist, Makula offers a unique combination of features designed for modern manufacturing.
- All-in-One Platform: Unlike fragmented tools, Makula provides a unified suite with CMMS, mobile access, analytics, and AI. This eliminates the need to juggle multiple systems.
- Modern UX & Mobility: Makula is a mobile-first, intuitive platform. Technicians can use it on the shop floor, and managers can access dashboards from anywhere.
- Advanced Features: Our AI Copilot and digital checklists give you an edge, shortening onboarding and delivering on-demand guidance.
- Scalability & Integration: Makula integrates easily with other enterprise systems and scales as your operation grows.
- Value & Support: With cost-effective pricing, a fast ROI, and dedicated support, Makula offers a lower risk path to maintenance excellence.
Break Free from Maintenance Myths
The myths surrounding CMMS often come from outdated perceptions of the technology. A modern platform like Makula CMMS is designed to be affordable, user-friendly, and comprehensive. It supports factories of all sizes, budgets, and workflows to drive uptime and efficiency.
Ready to see how a modern CMMS can transform your maintenance operations?
- Book a Demo: Schedule a live demo to experience Makula’s features firsthand.
- See How Makula Works: Take a product tour to explore our platform.
- Read Our Case Studies: Discover success stories from manufacturers like yours.
.webp)
