Parts & Inventory

Stay Stocked. Stay Running. Reduce Downtime.

Makula’s CMMS Parts & Inventory module gives maintenance teams complete visibility and control over spare parts, tools, and consumables. It enables real-time stock monitoring, automates reorder points, and ensures critical parts are always available — keeping operations efficient and reducing downtime.

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Industry leaders we work with

Stay Compliant

Automatically meet industry regulations, safety standards, and audit requirements — with traceable records for every machine.

Reduce Downtime

Prevent unplanned stops and save up to €500K per year with automated maintenance scheduling and faster service resolution.

Increase Productivity

Give your team mobile access to work orders, documentation, and procedures — so they get more done with less admin.

Always Have the Right Parts

Makula’s spare parts inventory management software tracks inventories in real time and sends smart notifications to keep operations running smoothly.

Monitor stock levels across plants and storage rooms.

Get automated low-stock alerts before supplies run out.

Reserve parts for upcoming work orders to prevent shortages and delays.

Cut Urgent Purchase Costs

Avoid last-minute purchases and unnecessary expenses by planning your parts requirements in advance. Makula’s Parts & Inventory module assists maintenance teams in forecasting demand, automating reorders, and maintaining optimal stock levels — ensuring you’re never compelled into costly emergency buys.

Set reorder points based on real usage trends and consumption data.

Prevent expensive rush deliveries and emergency sourcing.

Keep your maintenance budget predictable with proactive, preventive purchasing and smarter cost control.

Track Part Usage Easily

Gain complete visibility into how spare parts are used across your maintenance operations. With Makula’s Parts & Inventory module, you’ll always know what’s used, when, and by whom — without relying on spreadsheets or manual recordkeeping.

Scan barcodes or QR codes to issue and return parts instantly.

Link parts to work orders for full usage history and accountability.

Auto-adjust stock levels after every transaction to keep counts accurate.

Create Inventory Reports

Turn your maintenance data into actionable insights in seconds with Makula’s Parts & Inventory module.

Generate real-time reports on stock levels, part usage, and costs.

Identify spending trends to improve purchasing and inventory decisions.

Share reports instantly with management or finance for better alignment.

Instantly identify parts and access the right information

Makula uses QR codes to simplify how maintenance teams identify, issue, and track spare parts, powering fast parts inventory management on the shop floor.

Attach QR codes to parts or storage locations for quick identification and issuing.

Scan codes to view part details, stock levels, and usage history in your inventory system.

Automatically update stock levels when parts are issued to work orders to avoid manual errors.

Auto-reorder triggers and low-stock alerts to support maintenance inventory management.

Frequently asked questions

How does a CMMS support parts and inventory management?

In Makula CMMS, parts & inventory management is a core capability of the CMMS, not a separate module. It provides a central place to manage spare parts alongside machines, work orders, and maintenance history, ensuring inventory decisions are always tied to real maintenance activity, like a true parts inventory management system.

How is inventory updated during maintenance work?

As maintenance work is performed, parts usage is recorded directly on the work order in Makula. Inventory levels are updated automatically, so stock information always reflects what is actually used in daily operations without manual reconciliation.

How does better parts visibility help reduce downtime?

Missing parts are a common cause of maintenance delays. Makula prevents this by making inventory levels transparent and by highlighting when critical parts are running low. Over time, managing spare parts inventory with real usage data supports better planning and reduces downtime from unexpected shortages.

How does Makula support inventory planning for preventive maintenance? 

Makula connects parts usage to preventive maintenance tasks, making it easy to see which spare parts are typically required. This allows teams to ensure parts availability in advance and execute preventive maintenance on schedule with reliable maintenance inventory management.

Is parts usage tracked automatically when work is completed?

Yes. When work orders are closed in Makula, technicians record the parts they used. Makula automatically adjusts inventory levels and stores usage history in the parts inventory software so teams have an accurate and reliable overview.

How does Makula help reduce inventory costs and waste?

By providing insight into usage frequency and consumption trends, Makula helps teams avoid overstocking and unnecessary purchases. This supports smarter reordering decisions and reduces capital tied up in unused or obsolete parts, a key benefit of service inventory management for maintenance teams.

How do barcodes and QR codes simplify parts handling?

Makula’s barcode and QR scanning let technicians quickly identify and issue parts. Scanning updates the CMMS inventory management records automatically, reducing errors and saving time compared to manual data entry.

Can part information be customized to match internal processes?

Yes. In Makula, part records can be extended with custom fields to capture internal references, supplier information, storage requirements, or documentation. This allows Makula to adapt to your existing processes, whether you need a simple parts management software setup or a full parts inventory management system.

Here’s what our customers say about us

Since implementing Makula in June 2023, we've seen a dramatic reduction in errors and a significant boost to our after-sales efficiency. Makula has streamlined our processes, allowing us to provide faster and more accurate service to our customers. This has not only improved customer satisfaction but has also generated additional revenue through monthly sales.

Robert Thornton

Sales Director

The efficiency and clarity that Makula brought to our after-sales operation is unparalleled. Our team is more aligned, our customers are happier, and our revenue is on the rise. Highly recommended!

Norbert Kaiser

Managing Director

The overview of all the latest offers, spare part orders, invoices, and service reports, helps the customer enormously. The software has really developed very well and Makula is doing a great job. The service is great, if I need something, there is always an answer from Karina very quickly.

Michael G.

Chief Executive Officer

We have had a great experience with the Makula team from the sales process to onboarding and then helping with day to day support if needed. The team are always quick to come back to us and provide solutions to requests. The platform is easy to access and navigate and Makula have already incorporated most of the functionality we need. This enables us to support our customers with the tools and resources they need to order spares, access machine information or book service visits.

Lizzie W.

Marketing Executive

The software is very user-friendly and intuitive to use. The team assists very intensively with the transformation process and onboarding. We have managed to integrate the tool into our daily processes, thereby promoting our internal coordination and ultimately our spare parts sales.

Flynn S.

Advisory Board Member

Thanks to the implementation of Makula, we have achieved full traceability of all customer requests. We consolidated all after-sales interactions into a single platform, which has significantly improved our response times and operational efficiency

Fernando Neves

Global Customer Support Manager

Since we started using Makula, we've gained a broader perspective on the evolving world of digital after-sales. The software has seamlessly blended with our processes, enhancing operations and providing fresh insights. It's a gentle reminder of the portential avenues open for SME machine suppliers in this digital era.

Erik Döinghaus

Managing Director

Makula's platform has been a game-changer for us. Onboarding was incredibly smooth, and the system's ease of use has significantly improved our after-sales service efficiency. Our technicians now save several hours each day by reducing the time spent on phone calls and searching through scattered documents.

Edward Herbert

COO & Founder

Being a user of 30+ machine brands, I can firmly state that Makula's after-sales platform is transformative. It doesn't just enhance and streamline communication with OEMs—it revolutionises it, driving unparalleled customer satisfaction in an increasingly complex and dynamic production

Christopher Staub

Chief Executive Officer

Ready to transform your machine maintenance?

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