‍17 Upkeep Alternatives (Tried, Compared): Our Review

As a maintenance manager, you've likely faced the headaches of unexpected downtime, rising costs, and operational inefficiencies. Struggling to track asset maintenance or wrestling with outdated manual processes can turn routine tasks into major headaches, adding unnecessary stress and costs. These challenges make finding the right CMMS system critical.

You might know that UpKeep is a popular choice, but is it the best fit for your specific needs? In this article, we explore UpKeep's features and compare it with 17 strong alternatives. Our goal is to help you identify the solution that aligns perfectly with your operational goals and challenges.

Here’s what we’ll cover in this comprehensive guide:

• Introduction to UpKeep: What makes it popular?
• Who UpKeep is Best For: Identifying key users
• Key Features of UpKeep: Core functionalities and benefits
• 17 UpKeep Alternatives for 2024: Detailed comparisons of alternatives
• Benefits of CMMS Systems: Operational advantages
• How to Find Your Ideal Fit: Key factors for selecting an ideal CMMS

Let’s find the right tool that feels like it was made just for you.

What is UpKeep?

UpKeep is a comprehensive CMMS software tailored for maintenance professionals looking to streamline their workflows. Founded in 2014 by Ryan Chan, it was born out of the need to provide maintenance workers with a mobile-first solution, enabling them to work away from their desks. This innovative approach provided greater flexibility and efficiency in operations.

UpKeep simplifies the creation, allocation, and tracking of work orders and offers functionalities like asset tracking, inventory management, and preventive maintenance. Its intuitive design and powerful features have earned it a spot as a leading CMMS solution.

Since its launch, UpKeep has attracted significant investment, including a notable $36 million in Series B funding in 2019, supporting its growth and innovation. The platform's versatility is reflected in its diverse user base, including prominent companies like Unilever, McDonald's, Yamaha, and Marriott.

Who is UpKeep Best For?

UpKeep is designed to support a diverse range of industries and professionals who rely on efficient maintenance management to keep their operations running smoothly.

Key Industries Benefiting from UpKeep:

• Manufacturing: For manufacturers, routine equipment maintenance is crucial to avoid costly production downtimes and maintain operational efficiency. UpKeep helps streamline these processes with its robust features.
• Healthcare: This sector relies heavily on the functionality of critical medical equipment. UpKeep ensures that biomedical technicians and facility managers can keep equipment running smoothly, enhancing patient care and safety.
• Hospitality: Hotels and resorts depend on UpKeep to maintain guest facilities and equipment, ensuring a seamless and high-quality guest experience.
• Education: Schools and universities utilize UpKeep to manage the maintenance of campus facilities, from classrooms to dormitories, ensuring a conducive learning environment.
• Food and Beverage: Restaurants and food service managers find UpKeep invaluable for keeping kitchen equipment operational, ensuring compliance with health and safety regulations, and maintaining smooth operations.

UpKeep is particularly beneficial for businesses transitioning from manual or outdated systems to more advanced digital solutions. Its user-friendly design and extensive features make this transition smooth and effective, providing organizations with the tools they need to enhance their maintenance operations.

The scalability of UpKeep makes it suitable for both small operations and larger enterprises, offering adaptable solutions that grow with your organization’s needs.

UpKeep's Key Features

Here are some of the standout features that make UpKeep invaluable:

• Work Order Management: Simplifies the creation, assignment, and tracking of work orders, helping you ensure tasks are completed on time and nothing falls through the cracks.
• Asset Management: Keeps detailed records of all your assets, including maintenance history, which helps extend asset lifespan and optimize performance.
• Preventive Maintenance: This enables you to schedule regular maintenance activities, preventing unexpected breakdowns and costly repairs, and keeping your operations running smoothly.
• Inventory Management: Allows you to track spare parts and inventory levels accurately, ensuring you have the necessary supplies when needed, reducing downtime.
• Real-Time Reporting and Analytics: Provides access to detailed reports and analytics, giving you insights into your maintenance operations and helping you make smarter, data-driven decisions.
• Integration Capabilities: Seamlessly connects UpKeep with other software systems, streamlining your workflows and enhancing overall efficiency by integrating all your tools in one place.
• Collaboration Tools: Enhances communication among team members with built-in messaging and notifications, ensuring everyone stays on the same page and improving teamwork.
• Customizable Workflows: This lets you tailor UpKeep to fit your specific operational needs with customizable workflows and templates, making it suitable for various industries and unique business requirements.
• Safety and Compliance Management: Ensures your maintenance activities comply with safety regulations and standards, reducing risks and maintaining a secure workplace environment.

UpKeep Pros

• Easy Data Upload: Simplifies the transition process by making data uploads quick and efficient.
• Professional Reporting: Generates detailed, professional reports that enhance transparency and client communication.
• Flexible Task Management: Adaptable to various tasks, from simple assignments to complex maintenance inspections.
• Mobile Access: Allows real-time management of work orders and asset tracking from anywhere.
• Customizable Workflows: Offers tailored workflows to fit specific operational needs, enhancing efficiency.

UpKeep Cons

• Offline Limitations: Requires an internet connection to function effectively, limiting use in areas with poor connectivity.
• Complex Customization: Setting up and customizing workflows can be challenging and time-consuming.
• Limited Integrations: Fewer integration options compared to other CMMS solutions, which may affect workflow efficiency.

17 UpKeep Alternatives For Efficient Maintenance Management

With the increasing demands on maintenance management systems, it's essential to explore UpKeep maintenance management alternatives that may better fit your specific operational needs.

Here, we present 17 top Upkeep alternatives, each offering unique features and benefits to enhance your maintenance processes and boost overall efficiency.

Note: Our first recommendation is our own product, Makula. We value transparency and aim to provide unbiased information. We take pride in what Makula offers and invite you to explore its features. Feel free to learn more or book a demo to see if it’s the right fit for you.

Quick Comparison Table

1. Makula

Best for: Manufacturers looking for All-in-One Maintenance Solutions

Makula was developed to meet the rising demands for technology-driven maintenance solutions in the manufacturing industry. Co-founded by Next Big Thing AG, Makula integrates innovative technology to transform how maintenance teams manage their workflows.

With a strong foundation in IoT and cloud computing, the platform offers robust solutions designed to streamline processes and minimize downtime. Its thoughtful approach provides maintenance teams with the tools they need to stay ahead of potential issues and keep operations running smoothly.

It's a comprehensive platform that empowers teams to tackle complex systems with ease. The intuitive design and seamless integration capabilities make it an invaluable asset for any maintenance team looking to enhance efficiency and effectiveness.

What Makes Makula Unique?

Makula sets itself apart in the CMMS landscape with features that truly cater to the needs of modern maintenance teams:

• Offline Mobile Access: Even in areas with no internet connection, Makula keeps your team productive. You can access and update work orders offline, ensuring no downtime in your workflow.
• Advanced 3D Capabilities: Visualize complex systems with detailed 3D models. This helps teams understand their assets better, making maintenance tasks more intuitive and effective.
• Seamless User Experience: With a user-friendly interface, Makula makes it easy for everyone on your team to navigate the system and perform tasks efficiently, reducing the time spent on training and troubleshooting.

Makula Key Features

Makula brings a comprehensive suite of capabilities tailored to boost maintenance management and streamline workflows in diverse industries. Here are some noteworthy features:

Work Order Management

Makula simplifies how you create, track, and complete work orders. Use handy tools like calendars, maps, and Kanban boards to keep your maintenance schedules organized.

You can easily schedule tasks on the calendar and filter them based on status tags. This way, everyone knows what needs to be done and when, boosting your team’s efficiency and ensuring nothing falls through the cracks.

Asset and Inventory Management

With Makula, you get a clear view of all your assets, from their condition and history to performance data. Real-time monitoring and analytics help you make smart decisions about when to maintain or replace equipment.

Plus, you can manage your spare parts and inventory levels with alerts when stocks run low, ensuring you always have what you need. 

Discovering reorder points for inventory parts and creating machine templates also streamlines your workflow, preventing any delays in maintenance.

Digital Maintenance Forms

Makula takes the hassle out of paperwork by digitizing your maintenance forms. This boosts efficiency and simplifies your after-sales processes.

You can customize forms by adding fields and images, and share real-time information, transforming how you manage your machine park or installed base. 

Going digital means your team always has the most up-to-date information, making maintenance tasks smoother and more efficient.

Pros:

• Enhanced Operational Efficiency: Makula’s integration of advanced technologies streamlines maintenance processes, reducing downtime and improving overall productivity.
• Seamless Departmental Integration: Makula can be deployed across various departments, solving a wide range of maintenance and asset management issues, fostering better communication and coordination.
• Comprehensive Digital Transformation: By digitizing maintenance operations, Makula addresses gaps and inefficiencies in existing processes, leading to smoother workflows and more reliable operations.
• Proactive Maintenance Management: Real-time monitoring and analytics allow for proactive maintenance, preventing potential issues before they become major problems, thus extending the lifespan of assets.
• Robust Mobile Experience: Makula’s offline mobile access ensures that maintenance teams can remain productive even in areas with poor connectivity, providing flexibility and continuous task management.

Cons:

• Learning Curve: New users may find the range of features extensive. However, the process becomes simple with our help centre.
• Initial Setup: Implementing Makula might require careful planning and support during the initial setup phase, but the platform offers comprehensive guidance and assistance to ensure a smooth transition.

Reviews

• "The efficiency and clarity that Makula brought to our after sales operations is unparalleled..." - Norbert Kaiser, PFM Packaging Machinery.
• "Since we started using Makula, we’ve gained a broader perspective on the evolving world of digital after-sales..." - Erik Döinghaus, Managing Director at Döinghaus Cutting and more.

Pricing

Makula is designed for manufacturers that want flexibility — not rigid bundles. Whether you're a mid-sized factory or scaling across multiple sites, Makula lets you pay for exactly what you use.

• CMMS – €55/user/month
  Digitise your maintenance operations with work orders, preventive scheduling, mobile access, inventory control, and analytics.
• Industrial AI – €39/user/month
  Unlock real-world AI features like a Machinery Assistant trained on your manuals, an AI Notetaker for fieldwork, and Enterprise Search across documents.
• 3D Stream – €49/user/month
  View machines and parts in 3D. Great for diagnostics, training, and customer service.
• Asset Hub – Flat monthly platform fee (quote required)
  Create a searchable, digital twin of all your factory assets — from inspection records to spare parts hierarchies.
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Makula’s pricing is transparent, modular, and scales as you grow. You won’t be paying for features you’ll never use.

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2. MaintainX

Best for: Teams seeking an affordable and simple CMMS to fulfill essential operations

How it Works:
MaintainX simplifies maintenance management by providing a user-friendly platform that allows teams to create, assign, and track work orders with ease. The system integrates seamlessly with existing workflows, making it easy to digitize and streamline maintenance operations across various sites.

With features like real-time messaging, robust reporting, and mobile access, MaintainX ensures that teams can communicate effectively and stay on top of their maintenance tasks from anywhere. This enhances operational efficiency and reduces downtime, leading to smoother, more reliable maintenance processes.

Pros:

• The intuitive design makes it easy for all team members to navigate and utilize the platform effectively.
• Offers a cost-effective solution that is reasonably priced for corporate implementation across multiple sites.
• MaintainX is known for its responsive and helpful support team, ensuring that users can maximize the system's capabilities.

Cons:

• While MaintainX offers essential features, it lacks the extensive customization options that some organizations may require for specific needs.
• As organizations grow and their needs become more complex, MaintainX may not scale as effectively compared to some other CMMS solutions, potentially requiring a switch to a more robust system.

Reviews:

"MaintainX is an easy to use platform that is intuitive and reasonably priced for a corporate implementation at multiple sites. The support team is one of the best I have worked with in this space." - G2 Reviews

Pricing:

MaintainX offers tiered pricing that fits everything from small maintenance teams to multi-site industrial ops. Here's what they offer in 2025:

• Basic – Free forever
  Unlimited work orders and real-time messaging. Limited analytics and procedure attachments — great for light users.
• Essential – $16/user/month (annual) or $21/user/month (monthly)
  Adds unlimited image uploads, more procedure storage, and 3-month access to analytics. Ideal for growing teams.
• Premium – $49/user/month (annual) or $59/user/month (monthly)
  Includes meter-based maintenance, inventory control, time tracking, API access, and advanced analytics. Great for scaling factories.
• Enterprise – Custom pricing
  Includes everything in Premium, plus SSO, multi-site rollouts, custom workflows, IoT integrations, and dedicated support.

MaintainX is known for its slick mobile interface and easy onboarding — but costs can rise quickly as you add users and features.

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3. Fiix

Best for: Larger teams needing seamless multi-site management software

How it Works:
Fiix is designed to help larger teams manage maintenance tasks across multiple sites. It integrates advanced features such as AI-powered insights and multi-site management to streamline maintenance operations. Fiix simplifies the creation and tracking of work orders, making it easier for teams to stay organized and efficient.

With tools like inventory management, asset tracking, and customizable workflows, Fiix ensures that maintenance teams have everything they need to keep operations running smoothly. Its user-friendly interface and robust reporting capabilities provide valuable insights into maintenance activities, helping teams make informed decisions and improve overall efficiency.

Pros:

• Offers a wide range of advanced features, including multi-site management, AI-powered insights, and customizable workflows.
• Simplifies maintenance tasks with an intuitive design, making it easy for teams to adopt and use effectively.
• Provides detailed analytics and reports that help teams track performance and identify areas for improvement.

Cons:

• Fiix's advanced features come at a higher price point, which may be a consideration for budget-conscious organizations.
• The extensive range of features might be overwhelming for smaller teams that may not need all the advanced functionalities.

Reviews:

"Since using Fiix, we spend less time on the computer with work orders and parts and are able to spend more time on the floor addressing maintenance issues.” — Theresa P., Maintenance Supervisor, Food & Beverages

Pricing:

Fiix offers multiple tiers to fit different team sizes—from small operations to full-scale enterprises:

• Free Tier – $0 per user/month
  Includes up to 25 active preventive maintenance tasks, unlimited work orders, asset tracking, inventory management, calendar, and mobile access.
• Basic Plan – $45 per user/month
  Adds unlimited PMs and reports, resource-based scheduling, user certification tracking, email & phone support, and standard reporting.
• Professional Plan – $75 per user/month
  Designed for multi-site teams. Includes all Basic features plus advanced analytics, Fiix Foresight (AI insights), nested PMs, purchasing/RFQs, custom reporting, inventory cycle count, and advanced notifications.
• Enterprise Plan – Custom pricing
  Built for large-scale deployment with full audit trails, e-signatures, SSO, API access, and custom workflows. Contact sales for a quote.

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4. Limble CMMS

Best for: Mid to large-sized organizations needing robust mobile capabilities and real-time data tracking

How it Works:
Limble CMMS centralizes all maintenance and asset management tasks into one user-friendly platform. Teams can handle work orders, asset tracking, and documentation in a single system, reducing the need for multiple apps and simplifying workflows. With real-time communication, advanced analytics, and customizable dashboards, Limble streamlines maintenance operations for enhanced efficiency.

Pros:

• Limble allows effortless design and redesign, making it adaptable to changing needs.
• QR scan capability is highly useful for quickly accessing asset information and starting work orders.
• Excellent for tracking asset costs and history, ensuring all maintenance data is easily accessible.
• Provides thorough support during implementation and continues to address user needs proactively.

Cons:

• Limble does not offer an onsite hosted installation, which could be a downside for some organizations.
• Currently, it’s not possible to attach multiple assets to a single work order, which can be a limitation for some users.

Reviews:

“We want everything to be in one place. We don’t want to manage lots of apps on our devices; we don’t want to manage lots of systems; we just want everything in the one place. Everything — from work, to asset management, to documentation — needs to be central.” - Micah Crawshaw, Mountain Operations Maintenance Coordinator

Pricing:

Limble offers tiered plans that scale with your needs—from small teams to enterprise-grade deployments:

• Free Plan – No cost
  Basic ticketing, asset tracking, and unlimited users—ideal for small-scale or trial use.
• Standard Plan – $28–$33 per user/month (depending on billing term)
  Adds form builder, unlimited assets and attachments, QR tagging, and basic reporting—great for solid baseline use.
• Premium+ Plan – $69–$79 per user/month
  Unlocks advanced reporting, work order scheduling, parts tracking, digital checklists, and online training.
• Enterprise Plan – Custom pricing
  Includes advanced modules like inductions, API access, integrations, role-based permissions, SSO, and a dedicated customer success team.

Limble’s mobile-first focus and visual asset tagging make it a strong choice for mid-sized maintenance teams—though advanced features require the higher-tier Premium+ or enterprise plan.

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5. eMaint

Best for: Best for facilities management and record keeping

How it Works:
eMaint offers a versatile platform that simplifies maintenance management while providing advanced features for those who need them. It allows teams to digitize and streamline maintenance processes, from work order management to asset tracking. The system integrates seamlessly with existing workflows, making it easy to adopt and use.

eMaint also provides robust reporting and analytics tools, giving teams valuable insights into their maintenance operations. With features like interactive image mapping, automated workflows, and a dedicated account management team, eMaint ensures that all maintenance tasks are managed efficiently and effectively.

Pros:

• Combines ease of use with powerful tools, making it adaptable for various team needs.
• Significantly boosts efficiency with features like interactive image mapping and automated workflows.
• Ensures precise and accessible record-keeping, aiding in data driven decision-making and compliance.

Cons:

• Higher cost due to the comprehensive features and capabilities.
• Initial learning period required to fully utilize the wide range of features.

Reviews:

"eMaint combines simplicity and complexity into one user-friendly style. The additional features made it easy to combine our paper documents into eMaint for excellent record keeping.” - Capterra review

Pricing:

eMaint offers several pricing tiers tailored to different organisational sizes and needs:

• Team Plan – $69 per user/month
  Great for small to mid-sized teams. Includes core CMMS features like asset tracking, work orders, preventive maintenance, and standard reporting.
• Professional Plan – $85 per user/month
  Adds advanced workflows, interactive image mapping, barcode scanning, and extended analytics — ideal for complex maintenance environments.
• Enterprise Plan – Custom pricing
  Designed for large organisations with sophisticated requirements. Includes API access, multi-site deployments, custom integrations, IoT readiness, SSO, and premium support.

eMaint’s highly customisable workflows and image-based location mapping make it a strong fit for facilities-heavy operations — although the learning curve can stretch onboarding time.

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6. ToolSense

Best for: Companies that need to optimize asset performance with the support of IoT integration

How it Works:
ToolSense provides a feature-rich platform for tracking tools and managing assets. It allows users to schedule tasks, track inventory, and monitor the usage and condition of tools in real-time. The platform's intuitive interface ensures that teams can quickly adapt to the system, reducing the learning curve and increasing overall efficiency.

Additionally, ToolSense integrates seamlessly with IoT devices, enabling advanced data collection and analytics. This real-time data empowers maintenance teams to make informed decisions about asset usage and maintenance schedules.

Pros:

• ToolSense offers robust scheduling capabilities, helping users efficiently plan and manage tasks.
• The platform provides real-time asset data, optimizing asset management and ensuring effective utilization.
• Excellent customer support ensures any issues or questions are promptly addressed, enhancing user experience.
• Comprehensive asset and inventory tracking to streamline operations and improve data accuracy.
• The integration of IoT for performance tracking and QR code scanning for issue reporting enhances operational efficiency.

Cons:

• Performance issues can occur when dealing with large data sets, potentially slowing down operations.
• Lack of significant integration options with third-party systems may restrict functionality for some users.

Reviews:

"The programme is feature-rich and simple to use, making it an excellent tool for tracking tools. I can gain insight into the use and condition of my tools thanks to the reports. Any person looking for a tool tracking solution should use ToolSense, in my opinion." - Capterra review

Pricing:

ToolSense adopts a simplified pricing model focused on asset-intensive teams:

• Basic Plan – Approximately €29 per user/month
  Includes core asset tracking, scheduling tools, usage reports, and mobile access.
• Pro & Enterprise Plans – Custom pricing
  Add-on modules such as advanced reporting, real-time asset usage analytics, IoT integrations, and API access—contact sales for pricing details.

ToolSense is ideal for companies prioritising asset visibility and basic maintenance scheduling, though advanced analytics and integrations require enterprise-level plans.

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7. Hippo CMMS(Now Eptura)

Best for: Facilities with diverse maintenance needs to enhance work order management

How it Works:
Hippo CMMS, now Eptura, offers an intuitive platform to streamline maintenance management with features like work order management, real-time analysis, and user-friendly request functions. The system provides detailed insights into user behavior, enabling the development of effective maintenance strategies and CRM improvements.

It also simplifies managing work orders, parts, and purchase orders, making these processes more efficient. Real-time data and analysis help identify trends and potential issues, ensuring proactive maintenance and better resource allocation.

Pros:

• Real-time analysis helps develop effective CRM strategies by providing insights into user behavior.
• Excellent customer service provides helpful support and quick resolutions to any issues.
• The ease of use extends to managing parts and purchase orders, making it suitable for various maintenance tasks.
• The addition of a help IM feature has significantly improved user experience.

Cons:

• Data entry can be cumbersome, requiring significant time and effort.
• Mobile app updates need to be more accurate to ensure technicians can track job orders efficiently.

Reviews: "So far Hippos has been great.. The work requester function is easy for anyone to use and has allowed the maintenance team to classify expenses and to justify improvements. Work orders are easy to use and completion rate are up." - Capterra review

Pricing: Hippo CMMS, now part of the Eptura platform, offers tiered pricing based on feature depth and user count:

• Starter – $35/user/month (min. 2 users)
  Basic maintenance operations, including work order management, preventive maintenance, and limited reporting.
• Plus – $55/user/month (min. 2 users)
  Adds equipment and parts management, calendar and interactive floor plans, reporting tools, and mobile access.
• Pro – $75/user/month (min. 3 users)
  Unlocks integrations, KPI dashboards, purchase orders, advanced reporting, and multi-site management.

Hippo is a solid choice for facilities with straightforward needs and a preference for visual tools—though the interface can feel dated compared to newer platforms.

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8. Fracttal One

Best for: Organizations needing advanced business intelligence for asset lifecycle management

How it Works:
Fracttal One is designed to enhance maintenance operations by integrating IoT devices, providing advanced analytics through Fracttal BI, and offering automated notifications. The platform supports comprehensive maintenance management, including work order management, asset tracking, and cost management, with the added benefit of mobile app functionality with offline mode.

Pros:

• Sales model and platform effectively meet diverse needs.
• Provides effective control and monitoring of equipment, improving maintenance operations.
• Dashboards and KPIs offer a comprehensive view of operations, improving communication and productivity.

Cons:

• Heavy dependence on network connection; access is limited if the network fails.
• Restricts admin users from making necessary modifications to fix user errors.

Reviews:

"Good software, the more you use it, the easier it becomes because of the standards in the processes." - Gabriel E., Industrial Automation Maintenance Technician

Pricing:

Fracttal One offers scalable, quote-based pricing designed to meet the needs of teams handling complex asset portfolios and seeking business intelligence insights:

• Core Platform – Custom pricing
  Ideal for organisations that require advanced maintenance management, predictive analytics, and mobile accessibility. Full access to workflows, asset hierarchies, and preventive maintenance tools.
• AI & Analytics Suite – Add‑on, custom pricing
  Enables advanced operational intelligence, KPI dashboards, machine-learning-based failure predictions, and optimisation reports.
• IoT & Integrations – Add‑on, custom pricing
  Supports real-time sensor data ingestion, ERP connectivity, barcode/RFID integrations, and extended API support.

Fracttal is a strong fit for asset-heavy industries needing deep asset lifecycle visibility and proactive maintenance strategies—though pricing transparency is limited, requiring direct consultation with their team.

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9. MVP One

Best for: Manufacturing facilities that need detailed maintenance reporting and proactive support for optimizing maintenance schedules

How it Works:
MVP One is designed to streamline maintenance management through features like work order management, preventive maintenance scheduling, and detailed reporting. The platform consolidates all facility operations data into one interface, making it easy to access and manage information. With dedicated account executives and exceptional customer support, MVP One ensures a seamless user experience.

Pros:

• Exceptional customer service with dedicated account executives ensures timely support and assistance.
• Training sessions provide in-depth knowledge of the platform's features, enhancing user experience.
• Consolidates all facility operations data, making it easy to access work order systems, PM schedules, and equipment information.
• User-friendly interface simplifies the management of assets and maintenance tasks.

Cons:

• Licensing visibility is limited, making it difficult to track which users are utilizing the licenses.
• Adding new features can take time, as the development team ensures thorough bug testing.

Reviews:

"The reports, by far, are what I really like about MVP One. I can forecast what I’m going to spend this month and in future months." — Don Robertson, Maintenance Planner, DanoneWave

Pricing:

MVP One provides modular pricing that scales with your organisation’s maintenance complexity:

• Starter – $25 per user/month
  Includes core CMMS functionality: work order tracking, scheduling, asset records, and standard reports.
• Professional – $50 per user/month
  Adds enhanced reporting, integration options, API access, and permission controls — great for teams with growing needs.
• Elite – $100 per user/month
  Designed for power users. Includes custom workflows, priority onboarding, and advanced support.
• Enterprise – Custom pricing
  Tailored for large-scale deployments. Offers unlimited integrations, SSO, multisite control, and a dedicated customer success team.

MVP One is a practical solution for teams that want control and growth potential without overpaying for unused features.

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10. IBM Maximo Application Suite

Best for: Teams seeking feature-rich enterprise asset management software with extensive integration capabilities

How it Works:
IBM Maximo Application Suite provides a comprehensive platform for managing enterprise assets, integrating features like asset management, mobile EAM, and predictive maintenance. The suite offers customizable configurations to fit various deployment needs, ensuring operational flexibility and advanced maintenance planning.

Additionally, Maximo's predictive maintenance capabilities help prevent equipment failures by analyzing data trends and identifying potential issues before they occur. Its mobile EAM features allow maintenance teams to access and manage asset information on the go, enhancing productivity and responsiveness.

Pros:

• Highly configurable and user-friendly, with robust mobile capabilities.
• Excellent integration capabilities streamline the adoption process and enhance functionality.
• Web-based interface with intuitive icons and helpful drop-down menus.
• Exceptional customer service and support, ensuring timely resolution of issues.

Cons:

• User interface can be confusing, with many options and hidden menus that may overwhelm new users.
• Implementation and maintenance costs are substantial, requiring significant resources.

Reviews:

"Maximo is an essential piece of software for any maintenance organization to track and manage work orders, manpower, and maintenance costs. Routes are especially useful for setting up preventative maintenance in the most effective and efficient manners." - Capterra review

Pricing:

IBM Maximo offers enterprise-grade asset and maintenance management with modular licensing and flexible deployment options:

• Essentials (Maintenance + Inspection)
  Starts at approximately $40,000/year (around $37.50 per user/month for 25 users). Ideal for core maintenance and inspection needs.
• Standard Suite
  Custom pricing. Includes full Enterprise Asset Management (EAM), Asset Performance Management (APM), and Reliability Centered Maintenance (RCM).
• Premium Suite
  Custom pricing. Adds enhanced compliance tools, disaster recovery, and high-availability deployment.
• Client-Managed Deployment
  Perpetual license model available for private cloud or on-premise setups.

IBM Maximo uses a credit-based system (AppPoints) — so you only pay for the apps you actually use. It’s powerful but best suited to large organisations with dedicated IT and maintenance teams.

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11. EZOfficeInventory

Best for: Growing companies looking for an easy-to-implement asset tracking solution with customizable fields

How it Works:
EZOfficeInventory simplifies asset tracking and inventory management through an intuitive UI and customizable fields. The system allows for easy implementation across teams, with mobile app support to track assets on the go. It is particularly beneficial for organizations needing detailed tracking and management of inventory across multiple locations.

Pros:

• Easy-to-use interface with seamless team implementation and mobile app support.
• Extensive customization options for fields, inventory thresholds, and more, enhancing usability for diverse needs.
• Easy transfer of materials between inventories, with logged tracking for accountability.

Cons:

• The cart function is missing, requiring multiple tabs or browser windows to request several items.
• Import process can be frustrating due to limited options and spreadsheet heading discrepancies.

Reviews:

"I am a massive advocate for this system. I inherited the software at my previous company and when I moved companies I made sure I introduced it we started off with 30 assets and are now looking to increase to over 2000." - Capterra review

Pricing:

EZOfficeInventory, now rebranded as EZO, offers tiered pricing to suit teams tracking physical assets and inventory:

• Essential – $40/month (billed annually, for up to 250 items; includes unlimited users)
  Covers asset tracking, reservations, alerts, basic reporting, maintenance scheduling, and request management.
• Advanced – $55/month (same item/user structure)
  Adds scheduled services, purchase orders, custom fields across all modules, carts, and advanced reporting capabilities.
• Premium – $65/month
  Builds on Advanced with multi-tier approval workflows, SSO support, custom roles, service-desk integrations, and project management tools.
• Enterprise – Custom pricing
  Full suite access with global private cloud, custom security, integrations, account management, and tailored SLAs.

EZOfficeInventory provides transparency in pricing and easy scalability—just add tracked items to unlock additional features. The platform is particularly intuitive for maintenance teams and asset-heavy organisations managing up to 250 items.

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Other Upkeep Alternatives

Explore 6 additional alternatives to Upkeep that we have added to our list as a bonus:

12. Best for Customizable Preventive Maintenance - Commusoft
13. Best for User-Friendly Interface - MicroMain
14. Best for Integration with Other Systems - Maintainly
15. Best for Advanced Reliability-Centered Maintenance - Infor EAM
16. Best for Real-Time Team Collaboration - Axxerion
17. Best for Managing Multiple Locations - Asset Panda

Benefits of CMMS and EAM Software

Implementing CMMS and EAM software can significantly enhance the efficiency and effectiveness of maintenance operations. Here are some key benefits:

• Prolonged Asset Lifespan: A digital asset management solution ensures that your assets receive regular, predictive, and preventive maintenance. This means they are serviced before issues escalate, extending their operational life and reducing the need for costly replacements.
• Boosted Productivity: Automation of maintenance activities, including scheduling and work order management, ensures tasks are carried out promptly and efficiently. This significantly reduces equipment downtime and helps increase productivity across the board.
• Optimized Resource Allocation: Real-time insights into asset performance and maintenance requirements enable you to allocate maintenance resources more effectively. This reduces unnecessary expenditures, maximizes workforce efficiency, and ensures critical tasks receive priority.
• Regulatory Compliance and Risk Management: CMMS and EAM software provide detailed documentation and reporting capabilities, helping you comply with industry regulations and standards. This reduces the risk of non-compliance penalties and enhances safety protocols.
• Strategic Cost Savings: By minimizing unplanned downtime, optimizing maintenance schedules, and extending the life of assets, these systems help reduce expenses. Additionally, they facilitate better budget forecasting and financial planning through detailed analytics and reporting tools.
• Improved Project Management: The ability to submit maintenance requests digitally and track their progress ensures better project management. This keeps all stakeholders informed and aligned, leading to smoother operations and fewer misunderstandings.

How to Choose the Right CMMS Software for Your Company?

Choosing the right CMMS or EAM software can be challenging, but considering the following factors can help you make an informed decision:

• Assess Your Needs: Identify the specific requirements of your asset operations management systems, such as work order management or predictive maintenance, to ensure the software you choose aligns with your needs.
• Scalability: Consider whether the software can grow with your organization. Ensure it can handle an increasing number of assets, users, and maintenance activities as your business expands, particularly if you are looking at a cloud-based solution.
• User-Friendliness: Evaluate the ease of use of the software. A user-friendly interface and intuitive design will ensure that your team can quickly adopt and effectively manage assets using the system.
• Integration Capabilities: Check if the software can seamlessly integrate with your existing systems, such as ERP, project management, or other asset operations management systems. This will help streamline operations and improve efficiency.
• Pricing Models and Features: Review the pricing models and identify any nice-to-have features that can add value to your operations. Make sure the cost aligns with your budget and that the software provides good value for the investment.

By evaluating these factors, you'll be well-equipped to select a CMMS or EAM software that enhances your maintenance efficiency and meets your specific operational requirements.

Unlock Your Maintenance Potential with Makula’s CMMS

With dozens of CMMS options on the market, it’s easy to feel like you’re comparing endless features and pricing grids. The reality? Most tools solve similar problems — but how they solve them, and how flexibly, makes all the difference.

Here’s why Makula edges ahead, without the marketing fluff:

• Modular Design = No Feature Bloat
  Unlike many bundled platforms, Makula lets you pay only for what you use. CMMS, Industrial AI, and 3D visualisation are all optional modules — meaning no forced upgrades or bloated feature sets.
• Industrial Focus, Not Facilities Generic
  Makula was built specifically for factories — not repurposed for them. It understands maintenance in a production context, not just facilities management.
• User-Centric, Not IT-Centric
  From mobile-first task flows to real-time dashboards, Makula prioritises usability. It doesn’t require a six-month onboarding cycle or a full-time admin to extract value.
• Intelligent Features That Aren’t Hype
  While many vendors talk about AI, Makula delivers practical tools like the Machinery Assistant, Notetaker, and Enterprise Search — focused on daily usability, not speculative tech.
• Pricing That Doesn’t Hide Behind Forms
  Transparent, upfront, and fair. No surprises. No paywalls just to run a basic report.

Makula may not be the cheapest or most feature-overloaded tool out there — and that’s exactly the point. It’s built to help factories run smarter, not just digitise faster.

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