What is a Maintenance Checklist?

Definition

A maintenance checklist is a structured list of tasks and inspections used to guide maintenance work and ensure nothing is overlooked.
It standardises procedures, improves quality, and ensures compliance with operational or safety requirements.
Maintenance checklists can be digital or paper-based, but modern CMMS systems often embed them directly into work orders for traceability and consistency.

Context and Importance

Maintenance checklists are essential for operational reliability.
They help technicians follow consistent procedures and confirm that all steps — from inspection to testing — are completed accurately.

Typical checklist use cases include:

• Routine preventive maintenance
• Equipment setup or shutdown
• Quality assurance and safety audits
  
  

Digital checklists integrated with work order management make it easier to assign, monitor, and verify completion.
They also support data collection for continuous improvement and regulatory compliance.

How Makula Enables Digital Maintenance Checklists

Makula allows OEMs and maintenance teams to digitise and customise their existing maintenance checklists within the Field Service and CMMS environment.
Each work order can include a dedicated checklist that is:

• Fully customisable, reflecting unique OEM procedures
• Built with custom fields, so teams can capture readings, images, or notes
• Linked to asset records, ensuring consistent documentation across the installed base
  
  

This flexibility helps organisations standardise service delivery while preserving the specific requirements of each product or customer.