How to Transition from Reactive to Preventive Maintenance in Manufacturing

June 4, 2025
Dr.-Ing. Simon Spelzhausen

How to Transition from Reactive to Preventive Maintenance in Manufacturing

Reactive maintenance may seem convenient in the short term, but it's a costly and risky approach for any manufacturing operation. When equipment fails unexpectedly, it disrupts production, increases repair costs, and can jeopardise worker safety. According to a 2021 report, unplanned downtime costs manufacturers an average of $260,000 per hour.

To reduce these risks and create long-term efficiencies, many manufacturers are turning to preventive maintenance.

What Is Preventive Maintenance?

Preventive maintenance (PM) involves scheduled inspections and servicing of assets based on time intervals or usage. The goal is to avoid unexpected failures, extend equipment life, and maintain consistent production. According to Infraspeak, 88% of manufacturing companies already implement preventive strategies, and 52% still rely partially on reactive approaches.

The Maintenance Maturity Curve

Reactive

Fix after failure

Preventive

Schedule based on time/usage

Condition-Based

Monitor real-time performance

Predictive

Anticipate issues via analytics

Prescriptive

Automate decisions with AI

Most companies aim to evolve from reactive to preventive maintenance before exploring predictive solutions.

Steps to Transition to Preventive Maintenance

1. Assess Your Current Maintenance Strategy

Start with an audit. Review asset performance, failure frequency, and repair costs. Identify your most failure-prone equipment.

2. Build an Asset Inventory

Label every asset with a unique identifier—barcodes, QR codes, or NFC tags. This improves traceability across teams.

3. Schedule Routine Maintenance

Use OEM manuals or equipment history to set baseline service intervals. Pair this with reminders and documentation.

4. Start Small and Scale Up

Pilot the process on high-value equipment. Track early results using KPIs like MTTR and PMP.

According to Infraspeak, world-class PMP (Planned Maintenance Percentage) exceeds 85%.

5. Digitise the Workflow

A spreadsheet won't scale. Platforms like Makula help standardise preventive scheduling, alerting, and historical tracking.

Tools That Support Preventive Maintenance

Tool Best For Mobile App Custom Scheduling OEM Features Cloud-Based
Makula Factories + OEMs (best overall solution)
UpKeep Small to mid-sized teams
Fiix Data-driven manufacturers
eMaint Multi-site enterprises
Asset Panda Custom asset configurations
Asset Essentials Facilities & public infrastructure

The ROI of Preventive Maintenance

Preventive maintenance isn’t just best practice—it’s a smart financial decision:

These statistics demonstrate why preventive maintenance is rapidly becoming the standard across industries.

Why Makula Stands Out for Preventive Maintenance

Makula offers a dual-strength platform that supports both internal maintenance teams and OEM-led service delivery.

  • For manufacturers, Makula acts as an intuitive CMMS to manage asset hierarchies, assign tasks, and schedule recurring inspections.
  • For OEMs, the Asset Hub empowers remote monitoring, QR-based asset access, and preventive workflows managed via the Customer Portal.

This combination allows Makula to connect teams across the asset lifecycle—from the shop floor to field support.

Frequently Asked Questions

What is preventive maintenance?

Preventive maintenance is a proactive strategy that involves scheduling maintenance tasks at regular intervals to prevent unexpected equipment failures and reduce downtime.

How does Makula support preventive maintenance?

Makula provides a clean CMMS interface for factories and a QR-enabled Asset Hub for OEMs, enabling both internal and customer-facing preventive maintenance workflows.

Is preventive maintenance cost-effective?

Yes. According to Brightly Software, preventive maintenance can reduce costs by 12–18% and deliver up to 400% ROI.

Can small manufacturers implement preventive maintenance?

Absolutely. Starting with high-value assets and using accessible tools like QR codes and lightweight CMMS platforms can ease the transition.

Dr.-Ing. Simon Spelzhausen
Co Founder & Chief Product Officer

Simon Spelzhausen, an engineering expert with a proven track record of driving business growth through innovative solutions, honed through his experience at Volkswagen.